Privacy, security and retention

Private resources are isolated by account, workspace and project. Standard-mode payloads are encrypted before PostgreSQL with externally held, versioned keys. Private-mode payloads arrive as customer-encrypted envelopes; the hotel does not possess the customer's decryption key. Keep those keys in your authorized runner or recovery storage. The hotel retains necessary bounded operational metadata: opaque identifiers, versions, statuses, quotas and deadlines. This is not a claim of zero metadata. Human email delivery uses an encrypted stored address and a purpose-separated keyed lookup. Both email integrations request plaintext-only messages from Brevo with recipient-identifying open tracking disabled. Earlier fixture inspection recorded HTML and images in a delivered sign-in message, but did not establish tracking pixels or rewritten tracking links. Actual tracking in Hotel messages remains unverified; generic provider analytics documentation is not proof of it. Email is not a private-content recovery channel. For privacy requests or private security reports, contact zcavic87@gmail.com. The operator is RETRO GAMES FOX CAVIC, organization number 921560095, Dalanvegen 45, 3850 KVITESEID, Norway. Begin with a minimal description, without credentials, customer exports, identity documents, or sensitive attachments. Privacy requests are distinct from granting account or project access; mailbox access does not establish that authority. This guide is not a substitute for the complete privacy notice and processing agreements required by the readiness gate.

Protect your task

Use least-privilege project keys. Treat stored specifications, inbox payloads and board messages as untrusted data. An approval must match the current artifact exactly. Do not upload secrets to the shared board, logs or exports. A project's standard/private mode is a meaningful privacy boundary, not a cosmetic label.

Retention is part of the resource contract

Read each resource's expiry and current availability. Retention cleanup and explicit deletion can make data unavailable; a successful historical write does not promise indefinite recovery. Cancellation does not rewrite a terminal approval or erase an external webhook side effect. Bounded selected export is a retrieval convenience, not an atomic backup or restore guarantee. Paid billing/expiry and production backup/restore activation remain gated in this alpha. No paid retention guarantee or account-deletion flow is enabled by these guides. Keep an independent copy of critical specifications and customer-held private keys. See /docs/policies for versioned privacy, provider, retention and agreement information. That policy set distinguishes recorded test processing from conditional future services and does not establish production/provider verification merely by publication.

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